Committees
Excerpts from the USAP Bylaws, Article 9, Committees:
There shall be no Executive Committee or other committee(s) with management authority delegated by the Board. USA Pentathlon shall have at least the following standing committees: an Audit & Ethics Committee, a Judicial Committee and a Nominating Committee.
The Board or Chief Executive Officer may appoint advisory task forces or committees as the Board believes appropriate, and shall define narrowly the mission and deliverables of such task forces or committees. The decision to appoint or not appoint and to terminate such a task force or committee shall be exclusively the Board's or Chief Executive Officer's.
Committee assignments, including the designation of standing committee Chairs, shall be made annually by the Board. Assignments shall be made based on a combination of factors including each individual member's expertise, the interest in achieving a diversity of the membership of committees, and the needs of USA Pentathlon, and these Bylaws. Committee agendas shall be developed by the Committee Chair in consultation with the appropriate members of management and with the input of other directors. Committee members shall be expected to attend in person all regularly scheduled committee meetings. Participation by telephone shall be permitted in exigent circumstances. Each Committee Chair shall make a report on committee matters to the Board at the next regularly scheduled Board meeting.
All committees and advisory task forces shall have at least twenty (20) percent athlete membership and voting representation defined consistently with the USOC's requirements in this area. Membership on standing committees shall not exceed five (5) individuals. USA Pentathlon committees shall be of the minimum number and size possible to permit both conduct of the sport and appropriate board governance. Membership on other committees and task forces shall not exceed five (5) individuals.
All committees and task forces shall have at least twenty (20) percent athlete membership and voting representation so as to comply with the Ted Stevens Olympic and Amateur Sports Act and the USOC Bylaws.
The term for all standing and other committee members shall be two (2) years. A committee member shall remain on the committee until the committee member's successor is appointed, or until the committee member's earlier resignation, removal, incapacity, disability or death. The term for all task force members shall be until their assignment is concluded, but in any event shall not exceed a period of two (2) years.
No committee member shall serve for more than three (3) consecutive terms. For a committee member whose term of office expires on August 31, 2010, his or her time of service shall constitute a full two (2) year term. That committee member would be eligible to serve one (1) additional two (2) year term immediately following his or her initial term.
Committee and task force members are expected to attend in person all regularly scheduled committee and task force meetings of which they are a member. Each committee or task force member must attend a minimum of at least one half (1/2) of the committee or task force meetings of which they are a member during any twelve (12)-month period.
Each committee and task force shall establish procedures for conducting its business and affairs. Such procedures shall be published and made available on the USA Pentathlon's website.
Each committee and task force shall generally take and maintain minutes of its meetings.
